INFINITE HEALTH & HEALING'S PRIVACY POLICY

BY VISITING WWW.INFINITEHEALTHANDHEALING.COM, YOU ARE CONSENTING TO OUR PRIVACY POLICY.

OVERVIEW

Infinite Health & Healing is committed to protecting your privacy online. This Privacy Policy describes the personal information we collect through this website at www.infinitehealthandhealing.com (the “Site”),

Visitors and any users of the site are referred to as “user”, “you” and “your” and Infinite Health & Healing is referred to as “we”, “us”, and “our”. Accessing this Site constitutes a use of the Site and an acceptance to our Privacy Policy.

Use of www.infinitehealthandhealing.com, including all materials presented herein and all online Services provided by Infinite Health & Healing, is subject to the following Privacy Policy. This Privacy Policy applies to all site visitors, customers and all other users of the Site. By using the Site or Service, you agree to this Privacy Policy, without modification, and acknowledge reading it.

INFORMATION WE COLLECT

This Site only collects the personal information you voluntarily provide to us, which includes your name and e-mail address, in order to subscribe to our newsletter, and your name, e-mail address and website (optional) in order to post a comment on our blog. If you opt-in to receive our newsletter, the option to unsubscribe will be included in every e-mail.

We do share your information with trusted third parties who assist us in operating our website, conducting our business and servicing our clients and visitors. These trusted third parties agree to keep this information confidential. Your personal information will never be shared with unrelated third parties.

We may record information relating to your use of the Site, such as the searches you undertake, the pages you view, your browser type, IP address, requested URL, referring URL, and timestamp information. We use this type of information to administer the Site and provide the highest possible level of service to you. We also use this information in the aggregate to perform statistical analyses of use behavior and characteristics in order to measure interest in and use of the various areas of the Site.

We may send cookies to your computer in order to uniquely identify your browser and improve the quality of our service. You have the ability to accept or decline cookies using your web browser settings. If you choose to disable cookies, you may not be able to take full advantage of the Site and its features.

This Site may contain links to third party websites. Except as otherwise discussed in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you on our Site. Other sites accessible through our site have their own policies in regard to privacy. We are not responsible for the privacy policies or practices of third parties.

SECURITY

We maintain security measures to protect your personal information from unauthorized access, misuse, or disclosure. However, no exchange of data over the Internet can be guaranteed as 100% secure. While we make every effort to protect your personal information shared with us through our Site, you acknowledge that the personal information you voluntarily share with us through this Site could be accessed or tampered with by a third party. You agree that we are not responsible for any intercepted information shared through our Site without our knowledge or permission. Additionally, you release us from any and all claims arising out of or related to the use of such intercepted information in any unauthorized manner.

CHILDREN

To access or use the Site, you must be 18 years old or older and have the requisite power and authority to enter into this Privacy Policy. We do not knowingly solicit data online from or market online to children under the age of 18.

CHANGES TO THIS POLICY

You acknowledge and agree that it is your responsibility to review this Site and this Privacy Policy periodically and to be aware of any modifications. We will notify you of any changes to this Privacy Policy by posting those changes on this page.

Updated: 2015

DATA RETENTION AND DESTRUCTION POLICY

Updated [2023]

1. POLICY STATEMENT

This policy represents Infinite Health & Healing’s practices and procedures for retaining and disposing of corporate records and electronic documents.

The purpose of this policy is to help ensure that (a) necessary records and documents are adequately maintained and (b) unnecessary records that Infinite Health & Healing no longer needs or are of no value are discarded at the proper time.  This policy also intends to help Infinite Health & Healing's employees understand their obligations with respect to retaining and disposing of electronic documents in their possession.

2. PROCEDURES

A. ADMINISTRATION/RECORDS ADMINISTRATOR

Appendix A to this policy is a Records Retention Schedule describing the initial maintenance, retention, and disposal schedule for Infinite Health & Healing's physical records and electronic documents.  The CEO will either himself be or designate an employee to be in charge of implementing this policy and developing any necessary further procedures in this regard.  That person, described in this policy as the Records Administrator, is also authorized to modify the Records Retention Schedule from time to time to maintain compliance with applicable law or best practices.

B. SUSPENSION OF RECORDS RETENTION SCHEDULE IN CASE OF LITIGATION OR CLAIMS

If Infinite Health & Healing or an employee (a) is served with any subpoena or request for documents, (b) becomes aware of a governmental investigation or audit concerning Infinite Health & Healing, or (c) learns of the commencement or threat of litigation against or concerning Infinite Health & Healing, the Records Administrator must be informed.  At that point, the Records Administrator will, in coordination with legal counsel as necessary, identify any and all records that could be relevant to the subpoena, investigation, or litigation.  Any further destruction or disposal of those records will be suspended and the Records Administrator will inform all affected employees of that suspension.  The Records Administrator is authorized to take automatic methods to suspend the ability of any or all employees to delete or destroy affected records.

C. APPLICABILITY

This policy applies to all physical records generated in the course of Infinite Health & Healing’s operation, including both original documents and reproductions.  It also applies to all documents in electronic form.

APPENDIX A - RECORDS RETENTION SCHEDULE

1. Key Corporate Records – to be retained permanently

• Corporate records (minute books, signed/approved board and committee minutes, corporate seals, articles of incorporation, corporate bylaws, annual reports)

• All necessary licenses and permits

• All annual audit reports and financial statements

• All general ledgers

• All insurance policies (including expired policies) and claims files

• All court orders related to Infinite Health & Healing (if any)

• Employee handbooks (one copy of each version)

• All real property-related documents – property deeds, assessments, licenses, right of way agreements, purchase/sale/lease agreements, and property insurance policies

• Certain IRS documents:  all tax returns, annual information returns, IRS or other government audit records

2. Accounting and Finance – two to seven year retention periods

• Seven years

• Accounts payable ledgers and schedules

• Accounts receivable ledgers and schedules

• Bank statements and canceled checks

• Audit records, including work papers and related documents

• Employee expense reports 

• Interim financial statements

• Notes receivable ledgers and schedules

• Investment records (seven years post sale of investment if sold)

• Two years

• Corporate credit card records

• Annual plans and budgets

3. Contracts – seven year retention period

• Final, signed copies of all contracts are retained for seven years after expiration or termination of the contract.  This includes any contract-related correspondence.

4. Insurance – three to twenty-five year retention periods

• Twenty-five years

• Releases and settlements

• Ten years

• Loss runs/history of insurance claims

• Annual loss summaries

• Seven years

• Journal entry support data

• Three years

• Insurance inspections, audits, and adjustments

5. Legal Files/Papers – one to ten year retention periods

• Ten years

• Requests for departure from Records Retention Plan (e.g., subpoena-related changes)

• Seven years

• Legal memoranda and opinions (seven years after close of matter)

• One year (see details)

• Litigation files – one year after expiration of time for filing appeals

6. Human Resources – two to seven year retention periods

• Seven years

• Records of commissions, bonuses, or similar awards

• Seven years post-separation

• Employee earnings records

• Six years post-separation

• Employee personnel and medical records

• Four years

• Information regarding non-hired applicants (including all applications and resumes)

• Three years from hiring decision

• Correspondence with hiring agencies

• Job advertisements

7. Payroll – two to seven year retention periods

• Termination plus seven years

• Payroll deductions

• W-2 and W-4 forms

• Garnishments, assignments, and attachments

• Seven years

• Payroll registers

• Six years

• Unclaimed wage records

• Termination plus four years

• Employee deduction authorizations

8. Tax – seven year retention period

• Seven years

• Payroll tax records

• Tax bills, receipts, and statements

• Original tax workpaper packages

• Sales/use tax records

9. Correspondence and Internal Memoranda

General Principle:  Most correspondence and internal memoranda should be retained for the same period as the document they pertain to or support.  For instance, a letter pertaining to a particular contract would be retained as long as the underlying contract (seven years post-termination or expiration).

Other correspondence, including emails, that does not pertain to specific documents or other categories in this appendix should generally be kept for no more than two years.

Employees should set for themselves standard practices to review old emails, correspondence, and files to dispose of them if no longer necessary, in accordance with this policy.